Privacy Policy
Last updated: May 2026
Be Collective, Inc. (“Tune,” “Company,” “we,” “us,” or “our”) describes how it collects, uses, stores, and protects information when you use the Tune mobile application, desktop application, website, and related services (collectively, the “Service”).
1. Information We Collect
Information You Provide
The company may collect:
- Name and email address through Google Sign-In or account creation
- Audio recordings you choose to record manually or automatically after enabling automatic meeting recording
- Private notes you add to conversations
- Voice identification sample (“voice fingerprint”) used to identify your voice within transcripts
- Support requests and communications with us
Information Collected Automatically
The company may collect:
- Transcripts and AI-generated outputs, including summaries, action items, and communication-related observations
- Google Calendar metadata including meeting titles, start times, end times, and participant counts if you connect Google Calendar
- Device information including operating system, app version, crash logs, and session data
- Product analytics such as screens viewed, features used, and recording activity
- On macOS, Tune may capture system audio from meetings and calls after you explicitly grant the required operating system permissions
The company does not collect conversation content for advertising purposes.
Google Integrations
When you connect Google services through OAuth 2.0:
- Google Sign-In provides your name and email address
- Google Calendar access is limited to meeting metadata needed for calendar integration and automatic meeting detection
The company does not access Gmail content, Google Drive files, Google Docs, Google Meet chat content, or contact lists.
2. How We Use Information
The company uses information to:
- Provide recording, transcription, summarization, and communication insights features
- Identify your voice within transcripts if voice identification is enabled
- Detect calendar meetings and optionally start recordings automatically after you explicitly enable this feature
- Process subscriptions and manage billing
- Improve the performance, reliability, and safety of Tune
- Respond to support requests
- Comply with legal obligations
The company may use anonymized and aggregated usage information to improve Tune.
The company does not use identifiable conversation content for advertising purposes.
Tune processes recordings automatically and does not involve human review of conversation content except when necessary to investigate support, security, abuse prevention, or legal issues.
3. Automatic Recording Features
If you enable automatic recording, Tune may begin recording when a connected calendar meeting starts.
Automatic recording only operates after:
- You explicitly enable the feature
- You grant the required operating system permissions
- You grant microphone and notification permissions
Tune displays a visible recording indicator while recording is active.
On macOS, Tune uses Apple Screen Recording permissions solely to enable system audio capture for supported meetings and calls.
You may disable automatic recording at any time through Settings or by revoking permissions through your device operating system.
4. Third-Party AI Processing
To provide transcription and analysis features, recordings and transcripts may be processed by trusted third-party service providers, including AI providers such as OpenAI and Anthropic, acting solely on the company’s behalf.
These providers are contractually restricted from using identifiable conversation content for advertising purposes.
Audio recordings are automatically deleted within 24 hours after processing is completed.
Transcripts, summaries, action items, and communication insights remain in your account until deleted by you.
Communication insights are limited to communication-related signals such as speaking pace, interruptions, participation dynamics, volume changes, and conversational structure.
Tune does not provide psychological profiling, mental health diagnosis, or emotion detection.
5. Voice Identification and Biometric Data
If enabled, Tune may create a voice profile (“voice fingerprint”) from a short onboarding recording to distinguish your voice from other speakers in transcripts.
This voice profile:
- Is used solely for speaker identification within Tune
- Is not used for advertising or identity verification
- Is never sold
- Is deleted when your account is deleted
By enabling this feature, you explicitly consent to this processing.
6. Data Retention
- Audio recordings are deleted within 24 hours after processing
- Transcripts and AI outputs remain until deleted by you or your account is deleted
- Voice identification data is deleted upon account deletion
- Account deletion requests are processed within 30 days
- Analytics data may be retained in anonymized aggregated form
7. How We Share Information
The company does not sell your personal information.
The company does not share identifiable conversation content for advertising purposes.
The company may share information only with:
- Trusted service providers necessary to operate Tune, including cloud hosting providers, AI providers, analytics providers, and payment processors
- Legal authorities when required by law
- Successors in connection with a merger, acquisition, or sale of assets
8. International Data Transfers
Your information may be processed and stored in countries other than your country of residence, including the United States.
Where required by law, the company uses commercially reasonable safeguards designed to protect your information during international transfers.
9. Your Rights and Controls
You may:
- Delete individual conversations at any time
- Delete your account and associated data
- Revoke Google access through your Google account settings
- Disable automatic recording at any time
- Request a copy of your personal data by contacting privacy@beishere.com
10. Data Security
The company uses commercially reasonable technical and organizational safeguards to protect your information.
Data is encrypted in transit and at rest.
Tune records audio only after the user grants the necessary permissions.
A visible indicator is displayed while recording is active.
No method of storage or transmission is completely secure.
11. Children's Privacy
Tune is intended only for users who are at least 18 years old.
The company does not knowingly collect personal information from minors.
12. California Privacy Rights
California residents may have rights under the California Consumer Privacy Act (CCPA), including rights to access, delete, and know about personal information collected.
To exercise these rights, contact privacy@beishere.com.
13. Changes to This Policy
The company may update this Privacy Policy from time to time.
Notice of material changes will be provided through the app, website, or email.
14. Contact
Be Collective, Inc.
251 Little Falls Drive
Wilmington, DE 19808
privacy@beishere.com